Job Description

InGenesis is currently seeking Administrative Assistants to work with our client in Albany, NY. In this role, you will be working in the NYS Bureau of Emergency Medical Services and Trauma Systems.

Apply today and we’ll reach out to answer any questions you may have!

Job Duties

· organizing electronic and paper files.

· scanning/photocopying.

· answer, triage and disseminate incoming phone calls from the State Call Center.

· process incoming and outgoing USPS and internal DOH mail.

· operation of folding machine and mail processing machine.

· performing data entry tasks and analyses of data in BEMS computer system, among other systems and databases.

· formatting documents in Microsoft Word, Access, and Excel.

· scheduling meetings,

· organizing incoming communications and files

· managing the daily schedule for directors, ensuring no conflicts on calendars and prioritizing meetings as needed.

· managing travel documents and enter travel into SFS system as needed;

· managing communications deadlines and organize materials for review;

· running reports in multiple different systems as needed.

· formatting documents in Microsoft Word, Access, and Excel; and

· completing required state forms needed for submission of paperwork.

· Assisting in project management of multiple different projects going on within the Bureau.

· will also periodically be asked to cover the front desk for greeting all visitors to the building as well as intake and distribute all building mailings

Preferred Qualifications

· Experience reviewing information for completeness and accuracy; attention to detail

· Experience using Microsoft Office applications (including Word, Excel, and Outlook)

· familiarity with and knowledge of the EMS system in NYS

· Excellent communication skills, including telephone skills and customer service

· Ability to work independently and prioritize workload.

· Vast experience in 2 main functions: order review/processing and responding to provider phone inquiries and immense historical knowledge and provider relationships.

· Prior experience working in a New York State Department of Health environment; performing administrative support responsibilities such as maintaining various tracking and database systems

· Knowledge of advanced reporting such as Tableau or other similar platforms is a plus.

*Pay rate range commensurate on experience.

About InGenesis

InGenesis is one of the largest staffing firms in the industry and is among the largest diversity-owned healthcare staffing firms in North America. InGenesis is dedicated to placing people in positions that preserve life, improve lives, and inspire others. This does not happen without passionate people: skilled colleagues who are motivated to create innovative solutions and deliver superior service to our clients. InGenesis counts almost half of the Fortune 500 in our nearly 300 clients, including clients in the healthcare, life sciences, higher education and pharma industries.

EEOC Statement

InGenesis is proud to be an affirmative action employer and is committed to providing equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. If you have a disability or special need that requires accommodation, please let us know by visiting our website at .

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