Job Description
Our client, a well-known entertainment company is looking for an Executive Assistant to two Directors of Talent Acquisition to join their team for a 2 month contract (with possibility to extend)!
Responsibilities:- Provide administrative support to two Directors, including scheduling meetings, rolling calls, maintaining daily schedules, preparing/submitting expense reports, and arranging travel on their behalf
- Support other directors with scheduling large meetings
- Screen and prioritize incoming communications (emails, phone calls, mail)
- Liaising with executives, recruiters, and other assistants internally and externally
- Prepare agendas, take minutes, and follow up on action items for meetings
- Assist with decks and presentations
- Coordinate logistics for meetings, including room bookings, catering, and A/V setup, as well as coordinate with facilities management for office space and maintenance needs
- Organize and manage documents related to various projects, ensuring easy access and retrieval
- Preparation of all business related expenses using SAP travel proxy role ensuring expense reports are completed and filed in a timely manner
- Handle confidential and sensitive information with discretion
- Liaise with internal departments and external partners to facilitate project workflows
- Organize team events, both in-person and virtually
Required Qualifications:- 2+ years of administrative experience in an entertainment setting
- Excellent computer proficiency –Microsoft Word, Excel, PowerPoint, and Keynote
- Deadline-oriented, with the ability to prioritize, problem-solve and make decisions with sound judgement and change course of action quickly
- Detail oriented with the ability to maintain professionalism under pressure
- Ability to adapt to changing priorities and deadlines while maintaining a positive attitude and a proactive approach
- Meticulous attention to detail, ensuring accuracy in all tasks and communications.
- Demonstrate the ability to maintain strong working relationships
- Excellent organizational, analytical and problem-solving skills with the ability to work on many projects simultaneously
- Ability to maintain confidentiality
If you meet the required qualifications and are interested in this role, please apply today.
The Solomon Page DistinctionSolomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
About Solomon PageFounded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
Opportunity Awaits.
Job Tags
Hourly pay, Contract work, Freelance,