Business and Human Resource Administrative Assistant Job at Phipps Conservatory, Pittsburgh, PA

QmdVeFZVaFNxS1JKWUVkbjBqUTJiUVdhYWc9PQ==
  • Phipps Conservatory
  • Pittsburgh, PA

Job Description

Business and Human Resource Administrative Assistant Location Pittsburgh, PA (Oakland area) :

TITLE: Business and Human Resource Administrative Assistant

DEPARTMENT: Human Resources

REPORTS TO: Human Resources Manager

GENERAL SUMMARY: The Business and Human Resource Administrative Assistant will be responsible for greeting and directing all visitors to the CSL, answering incoming calls, directing calls to appropriate staff members, and assisting Human Resources and other staff members as needed.

PRINCIPAL DUTIES AND RESPONSIBILITIES

  • Greet and direct visitors to the CSL in a professional, friendly and hospitable manner. Present the Conservatory in a positive and courteous tone to all visitors.
  • Answer telephones quickly and courteously, using a professional tone, and direct callers to the appropriate department and staff member. Will transfer a caller to a staff member's voice mailbox when the staff member is unavailable or take an accurate message. Listen carefully to callers and provide directions and information concerning shows, events, etc.
  • Ensure that reception area is kept neat and clean on a daily basis.
  • Ensure routine and preventative maintenance of office equipment on a regular basis.
  • Schedule and complete arrangements for meetings, appointments, classes and conferences in the CSL.
  • Receive, sort and forward incoming mail. Maintain and route publications.
  • Coordinate the pickup and delivery of express mail services (FedEx, UPS, etc.).
  • Assist in the ordering, receiving, stocking and distribution of office supplies.
  • Assist with other clerical-related duties such as photocopying, faxing, filing and collating.
  • Prepare and process various office forms such as purchase orders, requisitions, etc., in accordance with established procedures.
  • Provide support to Human Resources department.
    • Assist with scheduling interviews and assist with candidate communication during hiring process.
    • Assist with reviewing applications to pass onto the HR recruiter.
    • Assist with posting s onto various career pages.
    • Assist with preparing new employee orientation materials.
    • Assist with monitoring background checks and drug screenings.
    • Assist with employee events such as staff luncheons, open interviews, raffles, etc.
  • May be required to deliver and/or pick up documents and parcels, make trips to the bank, post office, etc.
  • Perform other activities and duties that support the business of Phipps.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

  • Excellent telephone etiquette and knowledge of telephone systems.
  • Excellent verbal and written communications skills.
  • Exceptional interpersonal communication and customer service skills.
  • Must have professional appearance.
  • Knowledge of Microsoft Office products (Word, Excel, Outlook).
  • Ability to work independently on assigned tasks as well as to accept direction on given assignments.
  • Ability to work collectively with other staff members.

PHYSICAL, MENTAL AND SENSORY DIMENSIONS

  • Physical mobility: sitting, standing, walking, lifting/carrying objects up to 30 pounds; manual dexterity to operate keyboard.
  • Mental effort: reading, writing, analyzing, scheduling organizing and visualizing.
  • Sensory requirement: Ability to communicate and respond both in person and over the phone to the general public, staff and volunteers in a friendly manner.
  • Ability to handle confidential material, exercise initiative and display sound judgment.

WORKING CONDITIONS

  • May require evening and weekend work.
  • Will have occasion to work in or pass through any area of the Conservatory or growing houses.

MINIMUM POSITION GUIDELINES (Education, Experience and Certification)

  • Business school or high school diploma or equivalent required.
  • Six months to one year of relevant experience and/or training, or equivalent combination of education and experience.

Phipps Conservatory and Botanical Gardens is an equal opportunity employer that is committed to attracting and retaining a diverse staff. We strive to create a working environment that is inclusive, equitable and welcoming as we honor employee experiences, perspectives, and unique identities.

Job Tags

Full time, Weekend work, Afternoon shift,

Similar Jobs

Worksite PAY

Entry Level Sales Rep - Orange County Job at Worksite PAY

Worksite PAY is hiring an Account Executive - Sales Rep. In this position, you'll identify and cultivate new prospects from relationships built with Bankers, Accountants, existing clients, as well as direct prospecting efforts. In addition you will cross-sell solutions...

The Walt Disney Company

Director, Marketing Strategy (Disney Entertainment Television) Job at The Walt Disney Company

The Director, Marketing Strategy representing Disney Television Studios at Disney Entertainment Television, plays a pivotal role in driving awareness and conversions for our portfolio of properties across various platforms through paid and earned media campaigns domestically... 

International Staffing Consultants, Inc.

Tax Associate (Attorney) Job at International Staffing Consultants, Inc.

This top-tier, international law firm seeks a highly qualified Tax Associate to join their dynamic Tax Practice Group. This role involves providing expert tax structuring and advisory services for high-stakes corporate transactions, including mergers, acquisitions, divestitures...

AO Globe Life

Remote Final Expense Benefits Specialist- No Experience Required Job at AO Globe Life

 ...esteemed customer service leadership team. With the option to work from home and enjoy a flexible schedule, you can balance your personal...  ...flexibility of a personalized schedule with anadded bonus of weekly pay Embrace the freedom and convenience of a 100% remote... 

Robeson County

Public Health Nurse II Job at Robeson County

 ...position is responsible for providing comprehensive community health nursing services to women and their families eligible for the Nurse Family...  ...or university with a B.S. Degree in Nursing which includes a Public Health Nursing rotation and one year of Public Health Nursing...